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Volunteering On-Site

| Volunteering - Planning & Promoting |

A HUGE "Thank You!" to all the Volunteers who helped make this a great PyCon!

Sprint time!!! (head over to the projects list, or simply wander: Hyatt, 2nd floor)

Couldn't be at the sprints? No worries! We are community - help plan and make the next PyCon happen - join the mailing list. See the Volunteering - Planning page for more information.

See everyone in Montreal in 2014 (don't forget your passports; yes, you too, U.S. citizens!).

Videos & Slides

Thanks to all participants for a great PyCon-2013!

Talk and tutorial videos (where permitted) and slides:

During the Conference

Updated list where there's need:
Summary Status: Community Conference Volunteers Needed!

Have a quick look at the Schedule of Volunteering Events!

Know a speaker? Be sure they see the Speaker's Resources page!

One of the things that makes PyCon a community event is that people who attend the conference also work together to make it a great event.


Once you've registered for the conference, please register as a volunteer - it will help organizers know when you are available and find you when we have a need!

Also, don't forget to monitor @pycon on Twitter while at the conference.

Note: Volunteering is open to registered conference attendees.
Volunteering is not a path to a conference pass (conference registration is now closed).

Info Sign-up When
Session Staff click S on the schedule Fri - Sun
Tutorial T/As TA Wed - Thur
Tutorial Greeters Sign-up Wed - Thur
Registration Desk Sign-up Tue - Sun
Swag Bags Show-up! Thur (4-8PM) Stuff 10 bags-this will help!
Handout Swag Bags Sign-up Fri
Super Double Secret Swag Handout Sign-up Friday morning;
Sprint Staff Sign-up Sun PM (sprint prep)

Note: Some of these require you to sign-up.


Photo: by kennethreitz PyCon SWAG bag stuffing party, used with permission.

Show up - Stuff 10 bags - this will help!

SESSION STAFF ^ - Sign up (click S on the schedule)

Session Chairs and Session Runners are present for an entire session (the group of talks - usually 2-3 - in between breaks).
Session Chairs say "Please be seated. Our next speaker is..."
Session Runners get speakers from the blue-room, to their session room.

This is such an important role within the conference that you will be asked to update your registration profile the first time you volunteer for a session.

Sessions Schedule: Confirm talks you are staffing / tracks which need staff (hint: click the session# to sign-up for a role).

TUTORIAL SUPPORT and TAs ^ - Sign up

Help people with setup and installation of packages the evenings before tutorial days, and with common problems as they arise during tutorial sessions. We need people from 6:30-8:00PM on Tuesday and Wednesday March 12-13, in the Open Spaces area.

See the messages on setup and preparation from the Tutorial instructors. See the Welcome Uncommittee page for more information on evening sessions.

We also need people available during tutorial sessions on Wednesday and Thursday to help:

  • Many tutorials have TAs (Tutorial Assistants) this year, but there may be a few more needed. Read more and volunteer on the Tutorial Assistants page.

  • We're also looking for one "Tutorial Host" for each of the 8 tutorials in each time slot to help welcome participants as they arrive in the room: be sure they're in the right tutorial, give them any printed handouts, ask them if they need any more help setting up their laptop, and answer questions. This need is for approximately 20 minutes before tutorials start until about 20 minutes after they start, i.e. about 40 minutes. In some tutorials TAs can fill this role, but in others they'll be busy with laptop setup, and some tutorials have no TAs. See guidelines at Tutorial Hosts.

REGISTRATION DESK ^ - Sign up (qr)

Someone needs to say "Welcome! What is your name?", print a name tag, hand them their stuff.

Please consider signing up for an hour on the registration desk. It's a great way to meet people and answer basic questions. If this is your first PyCon, it's a good way to get into volunteering!

Note: CTE manages registrations, but volunteers man the registration desk to greet and print badges.

See the Registration page for the official registration hours.


Someone needs to stuff the stuff into the stuff holders, typically bags.

SWAG BAG STUFFERS Thursday 4PM - 8PM Show up!(or until we're done)

Show up - Stuff 10 bags - this will help!

Help in quick sprints with lots of other people. For the big event, look for us at the end of tutorials on Thursday - 3:00PM to help setup the work area, 4:00PM for the bag bash (or as soon as you get out of your tutorial!). Our goal is 5 bags/minute (can you guess how many things go in each bag? - close to 1/4M items to bag!). Are you agile - in a crowd? We'll need between 100-150 volunteers for this sprint.

SWAG BAG HANDOUT Friday, Saturday mornings Sign up (qr)

Help distribute swag on that busy first morning of the conference. If every 10th person would hand out swag to 10 people, it'd be great (the service: grab the right sized shirts to go with people's swag bags)...

We also need some dedicated people, to keep the flow of bags and T-shirts flowing.

Volunteer for a time slot.

Questions? Ask Paul Hildebrandt

SPRINT STAFF ^ - Sign-up (qr)

The night before the Sprints start, help with wiring, network gear, and otherwise setting up the Sprints rooms. Add your name to the sign-up if you're available Sunday PM.