Change the future

Saturday 3:15 p.m.–4 p.m.

Community Event Planning

Christie Koehler

Audience level:
Novice
Category:
Community

Description

Hosting in-person events is a great way to develop and grow your local Python community. If you’ve ever thought about hosting a code sprint, hackathon, (un)conference or workshop, this talk is for you. I’ll present quick overview of what you need to know to get started planning a successful event. Event planning workbook included.

Abstract

Hosting in-person events is a great way to develop and grow your local Python community. If you’ve ever thought about hosting a code sprint, hackathon, (un)conference or workshop, this talk is for you. I’ll present quick overview of what you need to know to get started planning a successful event.

Topics include:

  • assembling and organizing your planning team
  • identifying and securing a venue for your event
  • how to get money and pay for things
  • volunteer recruitment and management
  • determining your event format and creating your event’s schedule
  • advertising your event
  • tickets and registration
  • insurance, liability and what to do when things go wrong
  • deciding on must haves and nice-to-haves (e.g. food, wifi, etc)
  • dealing with venue logistics (space, sound, power, etc.)
  • codes of conduct, after parties, considerations for serving alcohol
  • how to keep the momentum once your first event is over

Event planning workbook included.

Sponsors