Sponsor Information

Sponsor Logistical Information

If you have any questions on your sponsorship package or on the info provided below, please email us at pycon-sponsors@python.org. Follow @pycon on Twitter for deadline reminders.

Quick Overview of the PyCon 2017 Conference

Wednesday
May 17		 Thursday
May 18		 Friday
May 19		 Saturday
May 20		 Sunday
May 21 		Monday - Thursday
May 22 - 25

Tutorials*
Sponsor Workshops


Tutorials*
Sponsor Workshops
Opening Reception


Conference
Exhibit Hall
5k Charity Fun Run*
Evening Dinner*


Conference
Exhibit Hall
PyLadies Auction*


Conference
Job Fair
Poster Sessions
Evening Dinner*

Sprints
  • Denotes extra cost registration option

Quick Vendor Guide

GES Sponsor Manual/Kit

The exhibit floor information from GES can be found here: https://ordering.ges.com/061600912/PyConAnnualConventionFullESM

Sponsor Registration and Housing

Registration promo codes have been issued to sponsor contacts. For those that have not yet booked hotel rooms or did not receive their promo codes, please contact our housing bureau for assistance: Pycon2017 pycon2017@cteusa.com, +1-847-957-4254.

PyCon Internet

We as a conference provide wifi in all of the conference space including the expo. You are welcome to use this wifi at no additional cost, but it is shared with all of the attendees. If you wish to order your own dedicated internet, please see the Oregon Convention Center online order forms.

Shipping to PyCon

We prefer that all shipments are sent to the advanced warehouse instead of the Oregon Convention Center. This helps us ensure that we receive your material in time and that it does not get lost/misplaced. The advanced warehouse is open to receive PyCon packages from Tuesday, April 18, 2017 - Wednesday, May 17, 2017, Monday - Friday from 7:30am to 3:30pm. Deadline to receive material for PyCon is May 17, 2017.

Note:Shipments to the GES warehouse will incur a shipping charge

The shipping address for the advanced warehouse is:

c/o GES
PyCon Annual Conference
(Your Company Name & Booth Number)
6845 North Cutter Circle
Portland, OR 97217
USA

Swag Bag Inserts

It’s important that bag inserts be sent with the specific label of SWAG BAG ITEMS (the purple shipping labels in the exhibitor kit) so that they arrive in time for stuffing. Please send 3100 inserts. When picking your swag bag item, please keep in mind that most people will have to pack the item into their suitcase/backpack for traveling. Deadline to receive shipments at the advanced warehouse: May 17, 2017

Note:Shipments to the GES warehouse will incur a shipping charge

Exhibition Floor

The Exhibit Hall will be located in Exhibit Hall A & B in the Oregon Convention Center. The Exhibit Hall will be located near Registration and in close proximity to all the sessions. Keep in mind that the expo floor opens for the Opening Reception at 6:00pm Thursday, May 18, 2017. Please have your booth ready and staffed for the event. The expo floor with booths continues until 5pm Saturday, May 20, 2017. Please use the appropriate shipping labels for your EXHIBITION FREIGHT (the green shipping labels in this sponsor manual). We kindly ask that you do not pack bag inserts with your exhibition freight since we stuff bags before you get to your booth for setup. The best way to avoid us not receiving your things in time is to ship each item separately with the appropriate shipping label. Deadline to receive shipments at the advanced warehouse: May 17, 2017

Note:Shipments to the GES warehouse will incur a shipping charge

Note: The breakfasts and lunches will also be amongst the booths set up in the Exhibit Hall. Please prepare to have your booths staffed from 8:00am until 5pm. It is mandatory that your booth is staffed for the "active times" (see below).

Move-in for the Exhibit Hall begins on Thursday, May 18, 2017 at 8:00am until 6:00pm. There is an opening reception on the Exhibit Floor at 6:00pm on Thursday, May 18.

Exhibition Floor Times

The exhibit hall is open from 8am until 5pm May 19 - May 20, but the busy times are listed below. The busy times are when we prefer booths to be staffed.

Thursday, May 18, 2017

  • 6:00pm to 8:30pm (Opening Reception)

Friday, May 19, 2017

  • 8:00am to 9:30am (Breakfast)
  • 10:10am to 10:50am (AM Break)
  • 12:40pm – 1:55pm (Lunch)
  • 3:45pm – 4:30pm (PM Break)

Saturday, May 20, 2016

  • 8:00am to 9:30am (Breakfast)
  • 10:20am to 10:50am (AM Break)
  • 12:40pm – 1:55pm (Lunch)
  • 3:45pm – 4:30pm (PM Break)

Move-out for the Exhibit hall booths begins at 5:00pm Saturday, May 20, 2017. Everything needs to be cleared out by 7pm. At this point, we transform the Expo Hall into the Job Fair (details for the job fair below).

NOTE: You have an option to opt-out of the Booth Space in the Exhibit Hall. However, if you do not opt-out before the start of the conference and leave your booth empty, a fee will be applied to your sponsorship. This can be arranged with our Event Coordinator, Betsy Waliszewski (betsy@python.org).

Job Fair

NOTE: Participating sponsors will have a six foot table and chairs set aside for them; we do not use booths during the Job Fair. You are welcome to have a standing banner or customized table cloth. Give aways/flyers are also welcome. Standard power will be provided.

It’s important that job fair boxes be sent with the specific label of JOB FAIR Shipping Label (the orange shipping labels in the exhibitor kit) so that they can be delivered right to your table.

New for 2017: The job fair is open to the public. Tickets are available online.

The Job Fair will take place on Sunday, May 21, 2017 in Expo Hall A at the Oregon Convention Center. The event is from 10:00am until 1:00pm. Morning refreshments and lunch will be served during the event.

Set up for the Job Fair begins at 8:00am on May 21, 2017 in Expo Hall A. If you have anything shipped for your Job Fair table that is clearly marked, the boxes will be placed underneath your job fair table.

PyCon Auction

If your organization will be donating items for the PyCon Auction, the items should be received by the staff no later than Thursday, May 18, 2017. The event will take place on Saturday, May 20, 2017. The items can be brought to the staff office at the Oregon Convention Center (room A103-104). You can also ship them to us: GES YRC PyCon Staff - Auction 6845 North Cutter Circle Portland, OR 97217 USA Deadline to receive shipments at the advanced warehouse: May 17, 2017

Note:Shipments to the GES warehouse will incur a shipping charge

Email us if you have any questions or if you wish to ship your donation to us. All auction proceeds go to PyLadies.

Accessible Storage

Onsite storage is $83.50 per skid to store. To access the stored items there is a labor fee that is usually a ½ hour. Labor does need to be with the exhibitor when they access, so that the trailer can be opened. If there are only a few items to be removed the exhibitor may carry themselves. If boxes need to be moved to the booth area then the labor would need to deliver. Contact GES to arrange this: 425-873-3117.

Conference Advertisement

Keystone, Diamond and Platinum sponsors can submit a high resolution advertisement for us to display in between sessions on the screens. Please keep in mind our code of conduct when creating these ads. Due April 19, 2017